Course E-Mail Account  
  1. Applying for Course E-Mail Account
  2. To access two E-Mail accounts (Personal E-Mail and Course E-Mail) without logging out


Applying for Course E-Mail Account

In addition to the personal user-ID given to every staff member, academic staff members can now request for an extra NUSNET/Outlook account for their dealings with students. Called Course E-Mail Accounts, they will be useful in facilitating e-mail correspondence with your student and providing you with additional resources to store your files relating to the various modules you are teaching. To apply for this extra computer account, complete and submit the electronic form given below.

The user-ID given, cosxxxxx, will have the prefix cos followed by the same characters xxxxx as in your personal NUSNET account. For example, if you teach two courses ec1001 and ec1002 and your user-ID is ecsravi@nus.edu.sg, then your course e-mail account will be cosravi@nus.edu.sg. Only one course e-mail account is given irrespective of the number of courses you teach. This course e-mail account is permanent, i.e it can only be removed with your consent.

Disadvantage
An additional e-mail account to manage.

How do I apply for a Course E-Mail Account?

  1. Click on the link to apply for a Course E-mail Account

Top


To access two E-Mail accounts (Personal E-Mail and Course E-Mail) without logging out

Follow the steps below to change the security settings so that you are able to access both your Course E-mail folder from your Personal E-Mail account.

Using NT Exchange

  1. Open the Exchange program(Do not click open any mails)
  2. In Exchange, click Tools
  3. Click Options
  4. Click General Tab
  5. Look for "When Starting Microsoft Exchange" - Select Prompt for a Profile to be Used
  6. Click OK
  7. Close the Exchange program
    • Click File
    • Click Exit and Log Off


Next Create another account/profile(that user needs to access)
  1. Click Start -> Settings and Control Panel
  2. Look for the icon Mail - Double click Mail icon
  3. Click on Show Profiles
  4. Click Add
  5. Put a tick beside Microsoft Exchange Server
    Note : Only Microsoft Exchange Server should be ticked. Remove the ticks for the rest of the items)

  6. Click Next
  7. For Profile Name, type in the userid (eg. ccecps or any friendly name eg. Course)
  8. Click Next

  9. For Microsoft Exchange Server, type in exchange.nus.edu.sg
    • For Mailbox, type in the userid (eg. ccecps)
      (Note : For Mailbox, you MUST type in the userid)
  10. Click Next
  11. Click Next on screen that states "Do you travel with this computer"
  12. For Personal Address Book, the directory path will show :
    • C:\Exchange\mailbox.pab
    • Remove the word mailbox and replace with your userid(eg. ccecps)
    • So it should read as : c:\exchange\ccecps.pab
  13. Click Next on the screen that states "Do not inbox to the Startup group"
  14. Click Finish

  15. Click to highlight the profile (eg. Course or ccecps) you created in the steps above.
  16. Click Properties

  17. Click Properties again (make sure Microsoft Exchange server is highlighted)
  18. Click Check Name(before clicking on Check Name, ensure that :
    Microsoft Exchange Server is exchange.nus.edu.sg and Mailbox is the user-ID (eg. ccecps). Under Mailbox, your name should appear

  19. DO NOT click OK yet. Click Advanced Tab
  20. Look for Use Network Security During Logon and ensure no tick OR

    look for Logon Network Security - Select None

  21. Click OK -> OK -> Close
  22. Close all screens
  23. Start the Exchange program again
  24. Select the profile you created above (eg. ccecps)
  25. You will get a password screen.

    • For username :, type in the userid
    • For domain :, type in nusstf
    • For password :. type in the Exchange password for say,ccecps

Top


Using Microsoft Outlook

As the owner, you (eg. ccecps) must first grant permission to allow others (eg. coscps) to view or update your folders. You can only share folders in you Mailbox. You cannot share folders in Personal Folders. To allow others to access a folder
  1. Right-click the folder you want to share, and then click Properties on the shortcut menu
  2. Click the Permissions tab, then click Add...
  3. Add users to the Add Users list. You will later give these users access to your folder
  4. Click OK
  5. Click on each user and click on the Role box to grant the level of access you want each user to have
  6. When you are ready, click OK

  7. Click on each user and click on the Role box to grant the level of access you want each user to have
  8. When you are ready, click OK
  9. Grant the necessary permission(s). The users can now access the shared folder

To open the shared folder

  1. From the Outlook, the user points to Open on the File menu, then clicks Other User's Folder...
  2. In the Name box, the user enters your name
  3. In the Foler box, the user clicks the folder you have shared
  4. When the user clicks OK, another Outlook window appears, showing items in your shared folder
  5. The user can also add your Mailbox to his/her Outlook user profile so that he/she can see your shared folders in the Folder List. To do this you must first grant him/her permission to open your Mailbox

To give others access to your Mailbox

  1. Right-click your Mailbox in the Folder List and then click Properties for Mailbox on the shortcut menu
  2. Click the Permissions tab, then click Add...
  3. Add users to the Add Users list. You will later give these users access to your Mailbox
  4. When you are ready, click OK
  5. Click on each user and click on the Role box to give each user the role of Reviewer
  6. When you are ready, click OK
  7. The user can now add your Mailbox to his/her Outlook user profile

To add a Mailbox to an Outlook profile

  1. The user clicks Services... on the Tools menu
  2. The user double-clicks Microsoft Exchange Server
  3. The user clicks the Advanced tab, then clicks Add...
  4. The user types your name in the Add Mailbox box and clicks OK
  5. The user then clicks OK to close the other configuration windows
  6. The user can now see the folders you have shared in the Folder List

Top